Built for compliance & quality leaders
Move from reactive chart chasing to programs you can measure: audits, ADRs, and regulatory rules enforced in the workflow — not in a spreadsheet after the fact.
- ·HIPAA-aligned hosting, encryption, tenant isolation, RBAC, and a full audit trail for clinical and admin actions.
- ·Live auditing for Dx alignment, narrative quality, skilled justification, LCD coverage, and authorization fit — before billing touches the claim.
- ·Chart audit rounds with configurable scoring and AI-assisted review to run internal QA at scale.
- ·ADR lifecycle from receipt through submission and appeal, with deadlines and dollars-at-risk visibility.
- ·State supervision & practice act rules with warn-or-block enforcement, co-sign timing, and assistant scope.
Catch issues before they become denials
Phoenix runs continuous AI audits on every chart — checking diagnosis alignment, narrative quality, skilled justification, LCD coverage, and authorization fit. Issues surface in real time, inside the document editor, before the note reaches billing or goes out the door.
Dx alignment, narrative quality, and skilled justification checks fire while the clinician is still writing — not after the note is signed.
Run structured QA programs with configurable rubrics — random sampling, new-hire reviews, and pre-billing checks. AI scores each chart and surfaces strengths and recommendations.
Track Additional Documentation Requests from receipt through submission and appeal, with deadlines, dollars-at-risk visibility, and AI-generated cover letters.
State-specific PTA and COTA supervision rules with configurable warn-or-block enforcement, co-sign timing, and assistant scope validation.
Automatic monitoring of POC recert intervals, ARD dates, and document deadlines per payor — with alerts that fire before something is overdue.
Configurable PTA & COTA supervision by state
Pre-loaded federal and state-specific defaults for every jurisdiction. Warn or block when supervision visits are overdue — with co-sign timing and assistant scope validation.
Compliance isn't an afterthought —
it's the foundation
From HIPAA-compliant infrastructure to automated regulatory tracking, Phoenix Therapy is built so your team never misses a deadline, loses a document, or fails an audit.
HIPAA Infrastructure
AWS KMS encryption at rest, TLS 1.3 in transit, tenant-isolated data, and Cognito-based authentication with SSO and MFA.
Recertification Tracking
Automatic POC recert interval monitoring per payor. Alerts fire when deadlines approach — no more missed recertifications.
ARD Date Monitoring
Assessment reference dates tracked across all patients. Dashboard alerts surface upcoming ARDs so documentation is never late.
Document Triggers
Configurable triggers fire when progress notes, discharge summaries, or other documents come due based on visit count or calendar rules.
Full Audit Trail
Every action — clinical, administrative, and AI audit findings — is timestamped and logged. Export audit data for any time range on demand.
Payor Rule Engine
Configure rules per payor plan — recert intervals, progress note frequency, prior auth requirements, telehealth, and assistant supervision levels.
LCD Management
Local Coverage Determination rules engine with facility-level overrides. LCD validation runs live inside the document editor so clinicians get real-time coverage feedback.
Prior Auth Tracking
Track authorization status, CPT limits, and renewal dates per patient. Alerts fire when auths are expiring so visits are never delivered without coverage.
Signature Tracking
Operations dashboard showing every pending physician signature and co-sign request across all facilities. Know exactly where documents are in the signing pipeline.
State Supervision Rules
PTA and COTA supervision tracking by state with configurable enforcement — warn or block when supervision visits are overdue. Pre-loaded federal and state-specific defaults for every jurisdiction.
Practice Act Rules
State-specific practice act enforcement for co-signature requirements, goal documentation rules, and assistant scope of practice — with deadline tracking and automatic alerts.
ADR Tracking
Full lifecycle tracking for Additional Documentation Requests from payors — from receipt through submission and appeal. AI generates cover letters, and dashboards track at-risk claim dollars and deadlines.
Prove your program on one system
We’ll show how audits, ADR, and supervision rules connect to live documentation — end to end.
Request a demo